| Employee | Hrs |
|---|
Status:
Shift
N/A
Overtime
GM hours dimmed & excluded from totals
| Manager | Hrs |
|---|
| Employee | Position | Role | Phone | Status |
|---|
This is each employee's standing weekly availability. Click any cell to change it. For one-off schedule changes, use Requests Off instead.
Legend:
Available
Not Available
Partial (time window)
| Employee |
|---|
RTO is binary — if it's entered here, it's approved. The system allows scheduling over RTO but flags it with a red border and badge on the schedule grid.
Week View
| Employee |
|---|
All Approved Time Off
0 entries
| Name ▲ | Phone ▲ | Email ▲ | Status ▲ | Actions |
|---|
Manager weekly availability. Click any cell to change. For one-off changes, use Manager Requests Off.
Legend:
Available
Not Available
Partial (time window)
| Manager |
|---|
Manager time off. Same rules as staff — entered = approved.
Week View
| Manager |
|---|
All Approved Time Off
0 entries
Weekly Forecast
Hours forecasting against goals for corporate reporting.
Shift swap history. All swaps are recorded here for accountability. Use the Swap button in any shift modal to initiate a swap.
Swap History
0 swaps
Theater Identity
Name, screen count, and week configuration
First day of the scheduling week — affects all grids, day sheets, and per-day settings
Divides AM and PM shifts on day sheets
Positions
Define staff positions, colors, and display order
Closing Times
When staff and managers close — per day of week
Staff Close
Manager Close
First Show Times
The first showtime each day — used to calculate opening staff arrival times
Set the first day's time, then copy to fill all 7 days.
Position Arrival Offsets
Minutes before the first show that each position arrives. Used by the OP (Opening) shortcut in the shift modal. Set to 0 or leave empty to exclude.
Scheduling Rules
Overtime, hour warnings, and shift behavior
Overtime Threshold
Hours per week before overtime kicks in
hrs
Hours Warning
Trigger a visual warning when an employee approaches this threshold
hrs
Bridge Employee — Start Threshold
Employees starting at or after this time are eligible to be bridge employees
Bridge Employee — End Threshold
Bridge-eligible employees who work past this time appear in both AM and PM on day sheets
Staff Communication
Allow email and phone contact from the schedule — shows contact options on employee names
Exclude GM Hours from Totals
When enabled, General Manager hours are dimmed on the management schedule and excluded from total hour calculations
Special Roles
Define custom staff roles with highlight colors — assigned per employee in the roster
Enable Special Role Highlighting
Highlight employees with special roles on the schedule and roster
Certifications & Qualifications
Define custom tags for employee qualifications — applied per employee in the roster
Print Schedules
Generate print-optimized views. Opens a preview overlay — review before printing.
Email Schedules
Open a pre-addressed email to all active staff or managers (BCC).
Reset Demo Data
Re-seed all three demo theaters with the original sample data. This overwrites any changes you've made.